![ESM](https://whatfix.com/blog/wp-content/uploads/2023/08/image1-1-150x150.jpg)
![Picture of Andrew Dennis](https://whatfix.com/blog/wp-content/uploads/2023/08/andrew-dennis.jpeg)
Andrew Dennis
Managing IT departments and delivering IT services can quickly become complicated. When teams are using so much different technologies, it’s easy to become overwhelmed, unorganized, and careless.
But when it comes to IT, there isn’t room for mistakes. IT challenges can lead to sensitive data falling into the wrong hands, or compounding efficiencies that lead to long-term trouble.
Implementing an IT framework or operating model is one way to regain control of your IT environment. Let’s talk about what an IT framework is, how it works, and what IT frameworks or operating models might work for your organization.
An IT framework is a set of guidelines, instructions, or principles that dictate an organization’s information technology infrastructure. An organization’s IT framework ensures the technology being used by teams aligns with overall business objectives, industry regulations, and security requirements.
IT frameworks tend to focus on maintaining order within the IT department itself. An IT framework governs IT systems and processes, but may not control how decisions are made in other departments.
An IT operating model works closely with an organization’s IT framework but serves a distinctly different purpose. IT operating models are used to manage IT resources and maintain organization and execution standards across the broader organization.
Where an IT framework applies to internal IT operations, an IT operating model might define how IT functions with the rest of the team, how it delivers unique value, and how it supports the company’s larger business goals.
What makes an IT operating model effective? Here are ten of the top components.
IT operating models provide set decision-making guidelines and expectations. This helps ensure that all investments and strategies keep the organization moving closer to achieving its goals while also complying with security standards and third-party regulations – helping to achieve IT governance and better quality control across your IT operations. To assist with IT governance, consider a quality management system (QMS), as QMS implementation can ensure regulatory adherence.
Establishing processes through an IT operating model creates consistency and efficiency. Standardizing IT workflows helps teams be more productive and boosts reliability with employees and customers.
An IT operating model explains how teams and employees work together. It can dictate team policies and expectations, having a direct impact on company culture, employee satisfaction, and fulfillment.
Effective IT operating models identify the tools, technology, and solutions used to solve specific problems or perform certain tasks. Technology and tools outlined by an IT operating model include everything from hardware to software.
IT service management processes and operations should also be outlined in an IT operating model. This ensures IT services and operations are delivered effectively, efficiently, and consistently.
IT operating models establish vendors and partners used to manage resources and provide services. It can also help manage third-party costs and ensure relationships with partners and vendors align with company strategies and values.
Key performance indicators and other metrics help measure IT quality and efficiency. Outlining through an IT operating model helps stay in alignment with business goals, drive efficiency, and improve on core IT metrics and KPIs.
Establishing compliance requirements and risk management measures in an IT operating model defines policies and procedures to keep assets and data safe. Both internal security expectations and industry standards should be considered.
As IT departments and technology change, IT operating models should address how the team and organization should manage those changes. The IT operating model should cover infrastructure innovation and change management.
It’s important for outside stakeholders to know what is happening within IT departments. An IT operating model outlines when, what, and how to communicate with stakeholders to keep them engaged.
IT frameworks and models aren’t business requirements — but they can make a dramatic difference for organizations that implement them. Here are ten of the biggest benefits of IT frameworks and models.
The structure that comes from an IT framework or model makes it easier to streamline operations and reduces human error. When inefficiencies and redundant tasks can be eliminated, overall productivity increases.
Standardization ensures consistency across service deliveries and prevents important steps from being skipped. In addition to fewer mistakes, standardized processes and practices make operations smoother and improve reliability.
Baking security and risk management into your IT framework makes managing and mitigating threats easier and more efficient. It also reduces the likelihood of a serious data breach, helping to reduce costly disruptions in business operations.
IT frameworks and models encourage you to consider business goals and objectives when implementing technology and IT processes. Taking the time to properly match IT initiatives with business objectives ensures your investments go as far as possible.
Establishing structure, principles, and objectives improves IT decision-making by making it easier to see available resources and ongoing projects. More efficient, aligned business decisions improve return on investment and help save money.
When stakeholders and decision-makers can see inside the inner workings of the IT department, it gives them a better understanding of how budgets and resources are being used. Greater IT transparency can lead to better decisions and improved overall performance.
Inconsistent IT services can amplify frustrations and lead to unhappy employees or customers. An IT framework or model creates an environment for consistency, creating reliable experiences and improved customer and employee satisfaction.
Frameworks include roadmaps for following compliance guidelines and storing relevant data and information. This makes the auditing process easier and ensures all applicable information can be pulled, reducing legal and financial risks.
When IT teams can work more efficiently and deliver consistent service, customers notice. Implementing an IT framework or model can increase customer satisfaction and lead to more loyal customers.
Identifying new opportunities for improvement is key to maintaining successful IT departments. Frameworks and models promote ongoing improvement through regular audits, evaluations, and optimizations.
With a digital adoption platform like Whatfix, enable your employees with in-app guidance and contextual self-help IT support to accelerate the adoption of new software implementations, employee onboarding, change initiates, and more. Whatfix’s no-code editor enables IT teams with a no-code editor to create product tours, interactive walkthroughs, task lists, smart tips, pop-ups, self-help wikis, and more. Analyze and measure user engagement and software usage to identify friction points, measure digital adoption, and improve employee digital experiences.
Each IT framework and model prioritizes a different set of factors to bring you closer to reaching specific goals. Before making any changes, choose a framework or model that aligns with your unique business needs.
Here are fifteen of the best IT frameworks and models to consider.
The Information Technology Infrastructure Library (ITIL) is a globally recognized IT framework that is seen as the universal standard. ITIL v4, the latest iteration of the framework, is designed with newer technologies in mind, including DevOps, automation, and the cloud.
ITIL v4 considers four dimensions of service:
It also uses 34 practices broken down into three categories:
Control Objectives for Information and Related Technologies (COBIT) is a framework developed by ISACA. COBIT 5 is based on five principles:
It also recognizes seven “enablers”:
TOGAF, or The Open Group Architecture Framework, is one of the most used enterprise architectures. It takes a high-level approach, considering four main levels:
Scrum is a type of agile framework based on three main pillars:
At the base of these pillars is trust. Teams work in Sprints to deliver short bursts of value centered around a common goal.
DevOps is a philosophy that brings software development teams and IT teams together. Under DevOps, developers and IT operations teams collaborate to improve efficiencies, eliminate bottlenecks, and deliver better business results. DevOps operates under a continuous lifecycle with the following stages:
Six Sigma for IT improves service quality, reduces downtime, and boosts performance. The Six Sigma framework is structured as DMAIC, or:
ISO/IEC 27001 defines standards for information security management systems (ISMS) to better manage risks and build cyber-resilience. The ISO/IEC 27001 three main principles of information security are:
The Project Management Body of Knowledge (PMBOK) is a project management framework that applies well to IT projects. It provides a project management framework to ensure proper planning, execution, monitoring, control, and closure.
It also takes scope management, risk management, quality assurance, and other important components into consideration to deliver high-quality IT projects on time.
PRINCE2, which stands for Projects IN Controlled Environments, is another project management method that uses six “tolerances” to make projects more manageable. Those tolerances are:
A balanced scorecard is a business evaluation method that looks at a business according to four perspectives. An IT balanced scorecard looks at just the IT department and processes according to:
IT leaders can then use these insights to create goals, KPIs, and initiatives.
The Capability Maturity Model Integration (CMMI) improves process efficiencies and productivity. It measures maturity based on five levels, with the ultimate goal of achieving a level five in all areas:
The Microsoft Operations Framework (MOF) addresses a holistic view of IT environments, including people, processes, and technology. It uses four quadrants to organize key framework components. Those quadrants are:
Lean IT is similar to lean manufacturing or lean services where the goal is to eliminate as much “waste” as possible. It considers five main principles when evaluating IT processes:
The Zachman Framework is a six-by-six matrix that helps visualize IT problems and topics. It represents six different organizational perspectives that can be used to align business objectives and technology initiatives.
Those six perspectives are:
The Federal Enterprise Architecture Framework (FEAF) is used by the U.S. federal government to manage enterprises within federal agencies and departments. It delivers standardized practices for development and implementation using the Collaborative Planning Methodology:
With Whatfix, enable your enterprise end-users to maximize their efficiency and productivity with in-app guidance and self-help IT support. Whatfix enables organizations to maximize their software ROI with contextual end-user assistance and moment of need support, helping to drive business outcomes from software.
With Whatfix’s analyze, create, and engage framework, IT leaders can analyze enterprise UX design to identify areas of user friction, inefficient workflows, and optimal user paths. With Whatfix’s no-code editor, enterprises can create in-app guided experiences and provide self-help user support to engage employees and extract the most from their enterprise technology investments.
Thank you for subscribing!