27 Best Intranet Software Platforms (2024)
- Published:
- Updated: October 2, 2024
Intranets have evolved from static websites to dynamic web portals over the last two decades. With hybrid workforces and the digital workplace, teams need a way to connect, share knowledge, find company policies, and document processes.
An employee intranet platform enables HR teams to create, maintain, and manage an online, branded, private network system (or intranet portal) to drive productivity, streamline HR communication and workflows, create a frictionless employee experience, and empower your enterprise’s knowledge management strategy.
In this article, we’ll discuss company intranet portal software, its features and benefits, and the best employee intranet building platforms.
What are the best intranet software providers for employee portals in 2024?
- Microsoft Sharepoint
- Workplace from Meta
- Guru
- Workvivo
- Simpplr
- Jive
- Happeo
- Yammer
- Friday
- Softr
- SAP Jam Collaboration
- HCL Connections
- Jostle
- MyHub
- ThoughtFarmer
- Noodle
- Igloo
- Interact
- IntranetPro
- Blink
- Communifire by Axero
- Confluence
- Unily
- LumApps
- Bitrix24
- GreenOrbit
- Beezy
What Is a Company Intranet?
A company intranet is a private, internal network designed to support communication, collaboration, and information sharing within an organization. It serves as a centralized platform where all employees can access company resources, documents, and tools, facilitating efficient workflows and fostering a cohesive corporate culture.
Intranets typically include employee directories, project management tools, discussion forums, and knowledge bases, all aimed at enhancing employee productivity and connectivity. By providing a secure environment for internal communications and data sharing, intranets help streamline operations and support overall organizational efficiency.
Example of our intranet portal at Whatfix.
What Is Intranet Software?
Intranet software is a business’s internal version of the internet that can be accessed only by employees and staff. While earlier versions of intranet systems were limited to a mere document storage system, intranet software platforms today unify communications and make information sharing quick and easy between co-workers. You can use a company intranet to publish internal blogs and memos, store and share files, plan and delegate tasks, hold meetings, have virtual chats, and more. Your employees’ knowledge base helps them find anything related to your company.
Features of Intranet Software
While the exact features depend on your business and employee needs, here are some standard features your intranet software should have.
1. Online portal with homepage
An intranet portal acts as a gateway to access all of your company’s information, unifies your data, and centralizes your business apps. Some portals also integrate legacy apps or objects from other portals. Some intranet software can seem bloated and unwieldy so the portal serves to simplify navigation for users.
2. Internal communication and company announcements
In growing and large organizations, information can get buried. An intranet portal serves as a single, centralized channel for internal communication where employees can share and exchange information via chat, call, or in forums.
3. Collaboration, document storing, and file sharing
Intranet software allows users to get more done faster by powering true collaboration. Internal and external stakeholders experience effortless and secure collaboration across devices and operating systems.
4. Task delegation
Intranet software tools also double up as a project management tool by allowing you to delegate tasks to employees and view their status. Employees can easily search for and filter tasks assigned to them to prioritize work during their workday.
5. Document management
Your intranet software can help you store, file, retrieve, and digitize all documents to optimize information sharing. Some tools also let you create and edit files as well as streamline workflows to improve existing processes.
Examples of documents that are often organized, published, and stored in an intranet portal include:
- Company policy and procedure manuals
- Employee handbook
- Org charts
- Mission or vision statement
6. Roles and access controls
Roles and access controls help manage user permissions and ensure that employees have appropriate access to information and tools. By defining roles, organizations can specify which resources and areas of the intranet each user or group of users can access. Access controls allow administrators to set permissions based on job functions, departments, or individual needs, ensuring sensitive information is only accessible to authorized personnel.
7. Usage analytics
Usage analytics provides insights into how employees interact with the intranet. This includes data on page visits, content engagement, search queries, and user behavior patterns. By analyzing this data, organizations understand which resources are most valuable, identify areas for improvement, and measure the effectiveness of their communication and collaboration tools.
Benefits of Intranet Portals
Here are some benefits of using an intranet portal for your organization.
1. Improved internal communication
Intranet portals provide a centralized platform where employees can access company news, updates, and important announcements in real-time. This ensures that all staff members receive consistent and timely information regardless of location. Features such as message boards, chat functions, and news feeds facilitate better communication and keep everyone informed about organizational changes, upcoming events, and policy updates.
2. Enhanced collaboration and teamwork
Intranet portals provide tools that enable employees to work together more effectively. Features such as project management tools, collaborative workspaces, and document sharing capabilities allow teams to collaborate on projects in real-time, regardless of their physical location.
3. Increased employee engagement and morale
Intranet portals offer platforms for recognizing employee achievements, sharing success stories, and providing opportunities for social interaction through forums and social feeds. Employees feel more connected to the company and their colleagues, which boosts their motivation and sense of belonging. Additionally, intranet portals support employee development through access to training materials and career development tools, further enhancing job satisfaction and engagement.
4. Streamlined access to information and resources
Intranet portals provide a centralized repository where employees can easily find and retrieve necessary documents, tools, and information. This includes policies, procedures, training materials, and company directories. Advanced search functionalities and organized content libraries reduce the time employees spend searching for information, allowing them to focus more on their core tasks.
5. Cost and time efficiency in managing internal processes
Intranet portals contribute to cost and time efficiency by automating and streamlining various internal processes. This includes workflow management, approvals, and administrative tasks that traditionally required significant manual effort and paperwork. Automated workflows and digital forms reduce administrative overhead, minimize errors, and accelerate task completion.
27 Best Intranet Software in 2024
Here are the best intranet portal-building software for businesses, with pricing information, feature sets, user reviews & ratings.
1. Microsoft SharePoint
- Pricing: $5-20 per user/month
- G2 Review Rating: 4/5
- Capterra Rating: 4.3/5
Microsoft SharePoint is a popular choice given its flexibility and collaborative nature. With SharePoint, users can create intranet pages without writing code or implementing difficult customizations. These sites are optimized to look great on any device or screen.
SharePoint is modular and allows organizations to choose the building blocks they need to create an intranet, including:
- Communication sites – to share information, reports, or statuses through templates
- Home site – create a landing page for your organization
- Hub sites – organize related sites and manage content across teams
- SharePoint news – post important announcements, status updates with rich formatting and graphics
- Yammer – social networking site to connect people across the organization beyond work
- Forms – to create surveys, quizzes, questionnaires, registrations, and more
- Stream – deliver live and on-demand events, training or meetings
Main Features:
- Employee management – manage employee information, employee training & performance and enable self-service to submit and track vacation, insurance, supplies requests
- Digital workplace management – enable company-wide collaboration, project management, automated alerts when you hit milestones
- Content and knowledge management – store and manage files in a central repository for its entire lifecycle and get AI-powered personalized content suggestions
- Security and encryption – encrypt data on a disk with a unique key for each file and use advanced access control to prevent unauthorized access
Product Details:
- Integrates with: CRM, HRMS and BI
- App Available: Yes. Android and iOS
- Training Available: Yes.
- Compliant with: GDPR, GLBA, SOX, HIPAA, PCI DSS
- Free Trial: Yes, 30-day free trial included with Microsoft 365
Price:
You can access SharePoint Online through three different plan options with rich feature sets:
- Plan 1 – $5 per user/month
- Plan 2 – $10 per user/month
- Office 365 E3 – $20 per user/month
If you have a subscription to Microsoft 365 small business plans, Microsoft 365 enterprise plans, or Office 365 enterprise plans, SharePoint is included by default.
Notable organizations that use SharePoint
NASA, Nestlé, and Ikea.
2. Workplace from Meta
- Pricing: $4 per user/month. Add-ons available at $2 per user/month
- G2 Review Rating: 4/5
- Capterra Rating: 4.4/5
Workplace from Meta is a business communication tool that simplifies information sharing, employee engagement, culture building, and connecting remote and hybrid teams. The platform is designed for ease of use, unlike legacy, clunky intranet tools.
You can integrate Office 365, Google Workspace, and Service Now or build custom integrations to connect tools. Workplace also offers insights into how employees use the intranet by tracking trends in groups to improve the employee experience.
Main Features:
- Live Video – go live from your phone or desktop to engage employees remotely
- Knowledge Library – put all your company information in one centralized place for better alignment across teams
- Groups – communicate with the right group of people and receive feedback through comments and post reactions
- News Feed – Machine Learning takes inputs from Workplace connections and groups to show users information that’s relevant and personalized.
Product Details:
- Integrates with: Microsoft, Google, Cisco, and more
- App Available: Yes. Android and iOS
- Training Available: Yes, interactive demo and online support.
- Compliant with: SOC 2, Soc 3, ISO 27018:2014, ISO 9001:27001
- Free Trial: Yes, 30-day free trial
Price:
The Core plan has all the classic features and starts at $4 per user/month with optional add-ons – Enhanced Admin and Support and Enterprise Live – available at $2 per user/month. You can try Core free for 30 days.
Notable brands that use Workplace
Spotify, Estee Lauder, and Asos.
3. Guru
- Pricing: Starting at $15.00
- G2 Review Rating: 4.7/5
- Capterra Rating: 4.8/5
Guru is an internal knowledge management software that helps teams capture, share, and access organizational knowledge. It integrates with various tools to provide real-time information and support, making it easier for employees to find answers quickly and efficiently. Guru’s AI-powered features and browser extension ensure the right information is available at the right time, enhancing productivity and reducing repetitive questions.
Main Features:
- Real-time knowledge management
- Browser extension for easy access
- AI-powered suggestions
- Integrations with major apps like Slack and Salesforce
Product Details:
- Integrates with: Slack, Microsoft Teams, Salesforce, Confluence
- App Available: Yes. Android and iOS
- Training Available: Yes, online tutorials, knowledge base articles.
- Compliant with: GDPR, SOC 2, HIPAA
- Free Trial: Yes
Price:
Free Trial for one user per month. Pricing starts at $15.00 for one user per month. For Premier support and designated CSM and implementation services, get a custom quote for your organization.
4. Workvivo
- Pricing: Custom quotes
- G2 Review Rating: 4.9/5
- Capterra Rating: 4.7/5
An employee app, internal communication platform, and a social intranet rolled into one, Workvivo integrates with and streamlines existing comms tools.
Workvivo can replace your legacy intranet with modern features and boasts an adoption rate of 90%. Like other social intranet tools, it helps employees connect seamlessly and also features the ability to engage staff through podcasts and live streaming.
Main Features:
- Central Hub – one place for all your essential documents
- Documentation clarity – collaborate with coworkers by asking questions and having them vote on responses
- Searchable people directory – look up coworkers easily and understand the company structure with the org chart
- One-click access – to all corporate apps and content repositories
Product Details:
- Integrates with: HR apps, payroll software, Slack, Zoom and more
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: ISO27001 and SOC2
- Free Trial: No
Price:
Contact Workvivo to get a custom quote per user/month
Notable brands that use Workvivo
Amazon, VM Ware, and Mercedes-Benz.
5. Simpplr
- Pricing: Custom quotes
- G2 Review Rating: 4.7/5
- Capterra Rating: 4.8/5
Simpplr is a modern intranet solution that improves employee engagement and internal communication. It offers a user-friendly interface and powerful features that help organizations connect their workforce, share information, and foster a collaborative culture. Simpplr’s intuitive design ensures employees can easily navigate and find the resources they need, leading to enhanced productivity and engagement.
Main Features:
- Employee engagement tools
- Easy content management
- Social feeds and personalized news
- Integration with major enterprise apps
Product Details:
- Integrates with: Microsoft 365, Slack, Salesforce, Google Workspace
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: GDPR, SOC2, HIPAA
- Free Trial: No
6. Jive
- Pricing: Custom quotes
- G2 Review Rating: 3.8/5
- Capterra Rating: 4/5
Jive is a collaboration and communication platform that provides a robust suite of tools for enterprise social networking, knowledge management, and team collaboration. It helps organizations improve internal communication, streamline workflows, and enhance employee engagement through its interactive and social features. Jive’s powerful search capabilities ensure that employees can quickly find the information they need.
Main Features:
- Enterprise social networking
- Knowledge management
- Advanced search functionality
- Customizable dashboards and analytics
7. Happeo
- Pricing: Custom quotes
- G2 Review Rating: 4.4/5
- Capterra Rating: 4.3/5
A social intranet designed for companies that use Google Workspace, Happeo connects employees seamlessly across teams, roles and locations. Happeo offers sophisticated news-sharing features, helps get the entire company on the same page, and tracks the effectiveness of internal communications.
Deployment, content creation, and maintenance of Happeo require no IT know-how so anyone can set it up. It’s also easy to jump into business apps you already use through Happeo’s Launcher or secure API integration.
Main Features:
- Collaborative Channels – help employees create and engage together
- Intranet Pages – use the dynamic, easy-to-use page builder to create pages with dynamic content and language localization
- People Directory – auto-generated visual org chart helps employees connect
- Full Branding – option to rebrand Happeo to align with your company’s brand identity
- Advanced Analytics – check influencer analytics, channel and page engagement, user adoption, and search analytics.
Product Details:
- Integrates with: Google, Jabber, Webex, Slack, ActiveDirectory and more
- App Available: Yes. Android and iOS
- Training Available: Yes, interactive demo and online support.
- Compliant with: ISO 27001, GDPR
- Free Trial: No
Price:
Happeo has 3 plans to choose from. The pricing is available upon request since the cost depends on the features and add-ons you need.
Notable organizations that use Happeo
GANT, Poppulo, and Virgin Red.
8. Yammer
- Pricing: $8-35 per user/month
- G2 Review Rating: 3.5/5
- Capterra Rating: 4.1/5
Dubbed the “Facebook for business,” (at least until Meta released Workplace that is) Yammer is a cloud-based part intranet part social-networking platform designed for organizations to facilitate communication and collaboration. Yammer is a closed platform, and only business users part of a Microsoft 365 Enterprise plan can access it through a browser or the stand-alone mobile app.
With features similar to social media sites, Yammer offers a news feed, Groups, and an instant messaging tool to improve engagement and company-wide alignment.
Main Features:
- Open and dynamic comms – build communities, ask for feedback and keep everyone on the same page
- Integration with Microsoft 365 – connect with coworkers across apps used regularly
- Secure and compliant – enterprise-level security and compliance features of Microsoft 365
- Analytics and insights – get analytics from the Office admin center and insights from Yammer to measure impact and understand activity
Product Details:
- Integrates with: All Microsoft 365 apps
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: GDPR, GLBA, SOX, HIPAA, PCI DSS
- Free Trial: Yes, 30-day free trial available with Office 365
Price:
Yammer is available when you purchase one of four Office 365 plans:
Note: These prices for an annual subscription
- Microsoft 365 Apps – $12 per user/month
- Office 365 E1 – $8 per user/month
- Office 365 E3 – $20 per user/month [Free Trial included]
- Office 365 E5 – $35 per user/month [Free Trial included]
Notable organizations that use Yammer
Virgin Trains, Fruit of the Loom, and British Airways.
9. Friday
- Pricing: Free – $8 per user/month
- G2 Review Rating: 4.7/5
- Capterra Rating: Unavailable
Friday is a modern intranet software designed for distributed workplaces that want to create a digital HQ. It acts as an integrated home for all your business apps and complements Slack and work chat.
Built to promote asynchronous work, you can share regular updates, progress, and facilitate information flow without meetings. Use the no-code builder to create your “home” with dynamic widgets in minutes.
Main Features:
- Posts – share company-wide announcements and see who’s viewed them
- Company handbook – helps make onboarding new hires easier
- Goal/OKR tracking – integrated view to see team and organizational goals and track milestones
- Routines – automate daily standups, weekly reviews and create work routines
Product Details
- Integrates with: Slack, Teams, Asana, Github, Google Calendar, and more
- App Available: No
- Training Available: Yes
- Compliant with: GDPR, CCPA
- Free Trial: Yes, 14-day free trial with unlimited access
Price:
Friday has four plans to choose from –
- Free – unlimited access to core features
- Individual – $4 per user/month
- Team – $6 per user/month
- Company – $8 per user/month
Notable brands that use Friday
LinkedIn, Twitter, and Oracle
10. Softr
Pricing: Starts at free to 269$/mo
G2 rating: 4.8/5
Capterra rating: 4.7/5
Softr is a no-code platform designed to empower businesses to create personalized internal tools like intranets, tailored to the unique workflows and management needs of a specific company.
With Softr you can build an internal wiki platform that serves as the single source of truth for all company-related information, such as benefits, vacation policy, company announcements, employee directory, etc. Softr intranets come with several ready-made sections and features which you can easily adjust or expand based on your company’s internal processes and workflows.
Main Features:
- Distinct Access Levels: Employee and manager logins provide different access levels and permissions.
- Team-Specific Document Access: Documents are filtered by teams, ensuring relevance for each team.
- Company News Timeline: Company news is presented in a chronological timeline layout for easy consumption.
- Comprehensive Employee Directory: An employee directory contains profiles for all company employees.
- Efficient Feedback System: A feedback form and list offer a streamlined way for team members to submit feedback.
Product Details:
- Integrates with: Airtable, SmartSuite, HubSpot or Google Sheets, Calenldy, Mix Panel, Stripe, Documint, Typeform, Mailchimp, Hotjar, and more
- App Available: Yes. Android and iOS as a PWA
- Training Available: Yes
- Compliant with: OC 1, SOC 2, and ISO 27001 certified with 24/7 operations and enterprise-grade security
- Free Trial: Yes, 2-month free trial
Price Tiers:
- Free
- Basic: $49/month
- Professional: $139/month
- Business: $269/month
- Enterprise: Custom
Notable organizations that use SAP Jam Collaboration
Universal Music, Harvard Business School, The Swiss Government, Google, and Hopin
11. SAP Jam Collaboration
- Pricing: Custom quotes
- G2 Review Rating: 3.7/5
- Capterra Rating: 5/5
SAP Jam is a cloud-based enterprise social networking platform that allows you to bring internal and external stakeholders together to help you collaborate better. You can create wikis and blogs, discuss ideas, share documents, delegate tasks, run meetings and discuss data.
The platform combines elements of SAP’s older version of its social collaboration solution, SAPStreamWork with SuccessFactors Jam. The administrator reports include SAP JAM usage, product adoption metrics, and disk usage statistics.
Main Features:
- Collaborative workspaces – create public groups or private groups for internal and external use for users to collaborate
- Guided experiences – to navigate complex enterprise workflows
- Secure top-down comms – create and distribute information without IT involvement
- Templates – to help you get started faster with common business process
Product Details:
- Integrates with: SAP ERP, HCM software, CRM, and more
- App Available: Yes, Android and iOS
- Training Available: Yes
- Compliant with: ISO 9001, ISO/IEC 27001, ISO 22301, BS 10012, ISO/IEC 27018, ISO/IEC 27017, SOC 1, SOC 2, PCI DSS, GxP, TISAXX, FedRAMP, and more
- Free Trial: Yes. Sign up for a SAP Cloud Platform developer account to access it
Price:
SAP JAM’s pricing is available upon request.
Notable organizations that use SAP Jam Collaboration
CVS, Costco, and CIGNA corp
12. HCL Connections
- Pricing: Custom quotes
- G2 Review Rating: 3.9/5
- Capterra Rating: 4.3/5
HCL Connections is a social networking platform for enterprises that facilitates communication, collaboration, and connection. It can be installed on-premises or be used as a cloud-based solution. The platform has a bunch of apps like Activities, Blogs, Communities, Libraries, Moderation, Metrics, and more to help you share information, build a network or follow coworkers.
Connections can help you create a digital office with role-based content and tools and a cohesive framework for knowledge transfer. You can also use the platform to bridge the gap between leadership, management, and employees.
Main Features:
- Community Templates – create your own templates or use the built-in ones to make repetitive tasks easier
- Huddo Activities Plus – rapid, agile project management for all employees
- Expertise Discovery – find subject matter experts quickly by searching profile or content
- Touchpoint – connect employees to the right content and communities faster
At a glance:
- Integrates with: Microsoft 365
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: ISO 27001, ISO 27017, ISO 27018, ISO 26262, ISO 20243, PCI, SOC 2 Type 1
- Free Trial: No
Price:
Contact the team for a demo and pricing.
Notable organizations that use HCL Connections
Swiss Red Cross, VCC, and One Main Financial
13. Jostle
- Pricing: Free for less than 15 employees. Plan pricing is based on the number of employees.
- G2 Review Rating: 4.4/5
- Capterra Rating: 4.2/5
Jostle is an intranet software tool designed for remote and hybrid workplaces. You can attend virtual events, file documents, build culture and collaborate seamlessly. Unlike other software that allows you to build pages to share information, Jostle’s intranet uses self-contained views to surface fresh and relevant content.
With Jostle, you can access the same content on your smartphone as you would on your desktop. Plus, the platform allows you to broadcast to TVs in the office so everyone can stay in the loop.
Main Features:
- Culture building – plan and promote events, share brand values, celebrate wins and provide updates
- Boost communication – via IMs, team conversations, and stay up to date with what’s happening on the News view
- Centralized search – search for all the information in one place and create reference libraries
- Better collaboration – find experts, connect with team members and get clarity on work
Product Details:
- Integrates with: Google Workspace, Microsoft 365, Teams, Slack, and more
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: ISO 27001, GDPR, SOC 2 Type 2
- Free Trial: Yes, 30-day free trial
Price:
You can use Jostle for free if you have a team of fewer than 15 people. For an organization with more than 15 employees, you can choose from one of the four tiers. The pricing is based on the number of users.
The prices below are for 100 users
- Bronze – $3.65 per user/month
- Silver – $6.39 per user/month
- Gold – $9.13 per user/month
- Platinum – Request quote
Notable companies that use Jostle
Dominos, Emperor, and Butler Health System.
14. MyHub
- Pricing: Starts at $108/month for 50 users.
- G2 Review Rating: 4.2/5
- Capterra Rating: 4.8/5
MyHub is a versatile intranet solution designed to enhance employee connectivity, streamline information access, and improve collaboration within your organization.
By harnessing the power of modern intranet features, MyHub empowers your workforce to effortlessly access pre-built templates, engage in chat discussions, stay informed through newsfeeds, participate in forums and blogs, coordinate schedules with calendars, securely store documents, simplify processes with automated forms, foster a social network, access staff directories, and receive timely alerts and notifications.
Trusted by IT, HR, and marketing professionals for more than two decades, MyHub is a respected choice across businesses of various sizes and industries, spanning over 35 countries.
15. ThoughtFarmer
- Pricing: $5-10 per user/month based on the number of users
- G2 Review Rating: 4.6/5
- Capterra Rating: 4.8/5
ThoughtFarmer is designed for all kinds of workplaces – on-site, remote, and hybrid – and helps streamline internal comms, knowledge sharing, and boosts collaboration. This user-centric platform can help you find information quicker, restrict access to content and enable employee engagement.
You can create a personalized central hub by integrating Slack, Microsoft 365, Google, or Okta to automate workflows, manage content, and get employee feedback.
Main Features:
- File Management – manage files and folders, edit in bulk, and collaborate
- Navigation + search – search faster with features like “search as you type”, best bets, and “did you mean”
- Calendar + events – track important dates to manage and promote events
- Gamification – award points and badges to users when they complete actions and activities
Product Details:
- Integrates with: Google Drive, Office 365, Box, Sharepoint, Okta, and Silvercloud.
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: SOC 2 Type 1, GDPR, CCPA, and PCI
- Free Trial: Yes, 30-day trial post demo
Price:
ThoughtFarmer’s pricing is based on the number of users –
- 50-99 users – $10 per user/month
- 100-199 users – $8 per user/month
- 200-499 users – $6 per user/month
- 500-999 users – $5 per user/month
- 1000+ users – Custom quote
Notable brands that use ThoughtFarmer
The Guardian, Hachette Books, and Hydro Ottawa.
16. Noodle
- Pricing: Custom quotes
- G2 Review Rating: 4.3/5
- Capterra Rating: 4.4/5
Noodle is an intranet software platform for enterprises designed for ease of use. You can share files, manage groups, and track usage. The platform has over 14 built-in apps and integrates with web-based tools like Google Docs.
Noodle also lets you set app-based permissions, create forms and workflows, and facilitate internal team comms. You can deploy Noodle either on-premise or use the cloud-based version.
Main Features:
- Shared Links – store and categorize important links with multiple sorting options
- Video conferencing + chat – built-in video conferencing and chat enhances internal collaboration
- Document sharing – advanced features to manage documents, check-in and check-out files, version control, and create custom workflows
- Analytics – track user, app, and item activity as well as export and create charts
Product Details:
- Integrates with: web-based tools + 14+ built-in apps
- App Available: No
- Training Available: Yes
- Compliant with: GDPR
- Free Trial: No
Price:
Noodle’s pricing starts at $125/month for the cloud-based version and $9500/month for the on-premise version. Use the pricing calculator to see what Noodle will cost you.
Notable organizations that use Noodle
Texas A&M University, Clean Water Action, and Great Canadian Dollar Store.
17. Igloo
- Pricing: Custom quotes
- G2 Review Rating: 4.2/5
- Capterra Rating: 4.6/5
A cloud-based, SaaS platform, Igloo helps organizations communicate, share information, and engage employees better. You can integrate the tool with popular enterprise software, third-party apps like Office 365.
Igloo offers many features like file sharing, calendars, dedicated spaces, and search capabilities to help you create a digital HQ that end users, admins, and content creators can easily use.
Main Features:
- Drag and drop UI – anyone can create and publish content with the easy interface
- Future Publish – schedule content to be published at a later date
- Subscriptions – users receive instant, daily, weekly or monthly notifications as preferred
- RSS Feeds – keep tabs on what’s happening online through RSS feeds from external sites
Product Details:
- Integrates with: Google, Teams, Salesforce, ServiceNow, Okta, Facebook, and more
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: HIPAA, GDPR, Azure AD, SOC
- Free Trial: No
Price:
Request a custom quote on Igloo’s site.
Notable organizations that use Igloo
Restoration Hardware, University of Waterloo, and Caesars Environment
18. Interact
- Pricing: Custom quotes
- G2 Review Rating: 4.6/5
- Capterra Rating: 4.8/5
Interact is an enterprise-grade intranet software tool that helps improve employee communication and fosters engagement. The platform interacts with leading third-party tools like Slack, Zendesk, Salesforce, ServiceNow, Workday, and SAP Concur to create a seamless digital workplace.
Apart from the standard features good intranet software should have, Interact also lets you connect your messaging to digital signage and offers an extranet to communicate with external stakeholders.
Main Features:
- Pulse Surveys – measure employee sentiment regularly to gain real-time insights
- Personas – create dynamic user groups to show them relevant and useful information
- Onboarding and Enrollment – onboard new hires quickly and efficiently
- Content Management – manage, access, and edit content with editing tools and cloud storage integrations
Product Details:
- Integrates with: Microsoft 365, business productivity tools, Google Workspace, SharePoint, Box, and more
- App Available: Yes. Android and iOS
- Training Available: Yes.
- Compliant with: ISO 27001, GDPR, SOC 2 Type 1
- Free Trial: Yes, 30-day free trial
Price:
Book a demo to learn about Interact’s pricing.
Notable brands that use Interact
Playstation, Levi’s, and Domino’s.
19. IntranetPro
- Pricing: Custom quotes
- G2 Review Rating: Unavailable
- Capterra Rating: 5/5
Built to accelerate your SharePoint and Microsoft 365 environment, IntranetPro is a modern intranet tool that combines enterprise features with a sleek interface. You can support employee engagement, remote workers, and align the company.
Deploy IntranetPro online, on-premises, or use the hybrid version to share company-wide news, build custom sites and communities. IntranetPro can also be customized for enterprises to meet their specific business needs.
Main Features:
- Smart Search – search for people or content faster and smarter with filters and typeahead search
- Ghost publishing – stay on-brand by ghost publishing content for management and executives
- Personalized app launcher – bookmark important apps on your Intranet homepage
- Military-grade security – since it’s built on Microsoft’s SharePoint, it also includes its security features
Product Details:
- Integrates with: SharePoint and custom integrations
- App Available: Yes, Android and iOS
- Training Available: Yes, live and recorded
- Compliant with: Unavailable
- Free Trial: No
Price:
Email or book a meeting to learn more about pricing.
Notable brands that use IntranetPro
Johnson & Johnson, Coca-Cola, and Talbots.
20. Blink
- Pricing: Starts at $3.40 per user/month + Custom quotes
- G2 Review Rating: 4.6/5
- Capterra Rating: 4.7/5
Blink is a fully customizable mobile intranet dashboard to help frontline employees stay in the loop. Collaborative tools, documents, updates, and personalized messaging feeds help boost user productivity.
You can also use Blink as an information repository and a document management system. It also doubles up as an HR tool kit and an automation hub to help paper-dependent companies go digital.
Main Features:
- Personalized feed – for every user to surface dynamic content like photos, videos, updates, and stories
- Secure, feature-rich chat – robust chat features let users opt-in and opt-out, celebrate wins, start calls, or a one-way chat
- Content management hub – create, access, manage, and edit content in one centralized hub
- Theming – use themes, your brand’s logo, and color palette or white-label the platform for a branded experience
Product Details:
- Integrates with: SharePoint, Salesforce, Zoom and more
- App Available: Yes. Desktop, native web, Android, and iOS
- Training Available: Yes
- Compliant with: GDPR
- Free Trial: Yes, 14-day free trial
Price:
Blink has four pricing tiers.
The Essentials plan costs $3.40 per user/month. The pricing for the Business, Enterprise, and Enterprise Plus plans are available upon request.
Notable organizations that use Blink
NHS, Domino’s, and Stagecoach.
21. Communifire by Axero
- Pricing: Custom quotes
- G2 Review Rating: 4.2/5
- Capterra Rating: 4.5/5
Communifire by Axero is a modern intranet software platform that unifies people and content in a centralized, easily searchable hub to power collaboration and knowledge sharing.
The software packs a ton of features including an elastic search engine, launch pad, sentiment analysis, and an activity ticker. It integrates with Microsoft 365 and Google Workspace for easy roll-outs.
Main Features:
- Target employee groups – send relevant messages to specific groups, spaces, or departments
- Intelligent search – create your own search filters and auto index all your content
- Work asynchronously – via the Cases tool to let teams work together on projects and set priority levels
- Analytics – track the impact, and sentiment of all your communications
Product Details:
- Integrates with: Microsoft 365, Google, Teams, SharePoint, Box, Dropbox, and more
- App Available: Yes. Android and iOS
- Training Available: Yes
- Compliant with: SOC 2, HIPAA, GDPR, and more
- Free Trial: Yes, 30-day free trial
Price:
Communifire has two plans –
- Business – $1000/month (for up to 1000 users)
- Enterprise – Annual pricing available upon request
Notable organizations that use Communifire
Toyota, John Hopkins University, and Cognex
22. Confluence
- Pricing: Starting at $10 per month
- G2 Review Rating: 4.1/5
- Capterra Rating: 4.5/5
Confluence by Atlassian is a team workspace where knowledge and collaboration meet. It allows teams to create, share, and collaborate on projects in real-time. Confluence’s powerful integration with other Atlassian products like Jira makes it an essential tool for project management and documentation, fostering an environment of transparency and productivity.
Main Features:
- Real-time collaboration and editing
- Integration with Jira and other Atlassian tools
- Customizable templates
- Robust search and organization capabilities
Price:
Team collaboration – $10 a month
Team collaboration + calendars – $20 a month
Team collaboration + Q&A – $20 a month
All in – $30 a month
23. Unily
- Pricing: Custom quotes
- G2 Review Rating: 4.5/5
- Capterra Rating: 4.6/5
Unily is an award-winning intranet solution designed to deliver a digital workplace experience that drives productivity and engagement. It combines communication, collaboration, and social tools into a single platform, tailored to meet the needs of diverse workforces. Unily’s customizable design and robust features make it a powerful tool for enhancing internal communication and collaboration across global organizations.
Main Features:
- Advanced communication tools
- Social and collaboration features
- Customizable design and branding
- Integration with enterprise applications
24. LumApps
- Pricing: Custom quotes
- G2 Review Rating: 4.2/5
- Capterra Rating: 4.1/5
LumApps is an enterprise-grade intranet solution that connects and engages employees by providing a personalized and unified digital workplace. It integrates seamlessly with Google Workspace and Microsoft 365, offering a comprehensive platform for communication, collaboration, and knowledge sharing. LumApps’ user-friendly interface and powerful features help improve internal communication and foster a strong corporate culture.
Main Features:
- Seamless integration with Google Workspace and Microsoft 365
- Personalized employee experience
- Robust communication and collaboration tools
- Social features and community building
25. Bitrix24
- Pricing: Starting at $49.00 per 5 users/month
- G2 Review Rating: 4.1/5
- Capterra Rating: 4.2/5
Bitrix24 is a versatile intranet software that combines a wide range of tools for communication, collaboration, and project management. It offers features such as CRM, task management, document sharing, and social networking, making it a comprehensive solution for businesses looking to enhance their internal operations. Bitrix24’s affordability and extensive feature set make it suitable for small to medium-sized businesses.
Main Features:
- CRM and task management
- Document sharing and collaboration
- Social networking tools
- Integration with third-party applications
Price:
Bitrix24 has 5 pricing editions, from $0 to $399. A free trial of Bitrix24 is also available.
- Basic – $49 per 5 users per month
- Standard – $99 per 50 users per month
- Professional – $199 per 100 users per month
- Enterprise – $399 per 250 users per month
26. GreenOrbit
- Pricing: Custom quotes
- G2 Review Rating: 3.8/5
- Capterra Rating: 4.2/5
GreenOrbit is an all-in-one intranet solution designed to centralize communication, collaboration, and content management within organizations. It offers a range of features including document management, social intranet capabilities, and workflow automation. GreenOrbit’s customizable interface and robust functionality help streamline internal processes and enhance employee engagement, making it a valuable tool for businesses aiming to improve their digital workplace.
Main Features:
- Document management and sharing
- Social intranet features
- Workflow automation
- Customizable interface
27. Beezy
- Pricing: Custom quotes
- G2 Review Rating: NA
- Capterra Rating: 4.3/5
Beezy is an intelligent digital workplace solution that integrates seamlessly with Microsoft 365 and SharePoint to provide a unified and engaging intranet experience. It combines communication, collaboration, and social networking features to enhance employee productivity and engagement. Beezy’s intuitive design and robust functionality make it an ideal choice for organizations looking to modernize their intranet and improve their digital workplace.
Main Features:
- Seamless integration with Microsoft 365 and SharePoint
- Enhanced communication and collaboration tools
- Social networking features
- User-friendly and intuitive interface
How to Choose the Best Intranet Platform
With so many options available, here’s how you can choose the ideal intranet platform that suits your business.
1. Organizational needs and platform features
When choosing an intranet platform, it is crucial to first assess your organization’s specific needs and objectives. Consider the problems you aim to solve, such as improving internal communication, enhancing collaboration, or streamlining document management. Once you have identified these needs, look for a platform that offers the necessary features to meet them. Essential features may include content management systems, social networking tools, project management capabilities, and mobile accessibility.
2. Training and support options
A comprehensive training and support plan is vital to the successful implementation and adoption of any intranet platform. Evaluate the training options provided by the vendor, including user guides, training videos, webinars, and in-person training sessions.
Alternatively, consider implementing a digital adoption platform such as Whatfix to enable the adoption of your intranet software. Whatfix’s in-app guidance solution offers step-by-step walkthroughs that guide your employees through the software, an on-demand self-help hub for users to get quick answers to their queries, and persona-specific onboarding experiences customized for employees based on their use cases.
3. Scalability and flexibility
Scalability refers to the platform’s ability to handle an increasing number of users and expanding data volumes without compromising performance. Flexibility involves the platform’s capacity to adapt to changing business needs, including customization options, modular features, and integration capabilities. Choose an intranet platform that can scale with your organization and offers the flexibility to adjust functionalities as needed. This ensures long-term viability and prevents the need for frequent overhauls or replacements.
4. Budget
Evaluate the total cost of ownership, including initial setup fees, licensing costs, maintenance, and any additional costs for training and support. Some platforms offer tiered pricing models based on the number of users or features required, while others may provide a flat rate. It’s important to balance the cost against the expected return on investment, considering how the platform will improve efficiency, communication, and overall productivity within the organization.
5. Integrations
Evaluate the total cost of ownership, including initial setup fees, licensing costs, maintenance, and any additional costs for training and support. Some platforms offer tiered pricing models based on the number of users or features required, while others may provide a flat rate. It’s important to balance the cost against the expected return on investment, considering how the platform will improve efficiency, communication, and overall productivity within the organization.
When implemented effectively, intranet software can increase transparency, aid collaboration, and improve the employee experience.
Implement Whatfix digital adoption platform to bolster the implementation of your intranet software. Whatfix in-app guidance solution offers:
Step-by-step walkthroughs that guide your employees through the software.
An on-demand self-help hub embedded into your application’s dashboard.
UI hotspots and UX tooltips that can expand to offer users context on how to use buttons, features, and elements.
Persona-specific onboarding experiences customized for employees based on their use cases.
In this era of constant change and digital transformation, harnessing the power of the Whatfix digital adoption platform can be the key to achieving operational excellence and staying ahead in the competitive business landscape.
To learn more about Whatfix, click here to schedule a free demo with us today!
Software clicks better with Whatfix's digital adoption platform
Enable your employees with in-app guidance, self-help support, process changes alerts, pop-ups for department announcements, and field validations to improve data accuracy.
Request a demo to see how Whatfix empowers organizations to improve end-user adoption and provide on-demand customer support
