27 Workplace Apps For More Productive Teams (2022)

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workplace apps

Employee productivity impacts every company’s most important metric—revenue. 

But increasing productivity has little to do with clocking in more hours and everything to do with enabling employees to do their best work. 

With hybrid and remote work becoming the norm, workplace apps have become more important than ever to keep teams connected, mobile, and of course, productive.

What are the best workplace apps and software in 2022?

  1. Slack
  2. Trello
  3. MS Teams
  4. Grammarly
  5. Google Workspace
  6. Zoom
  7. Loom
  8. SharePoint
  9. Nuclino
  10. Guru
  11. Miro
  12. Figma
  13. Whatfix
  14. ProProfs
  15. Trainual
  16. Lessonly by Seismic
  17. Asana
  18. Airtable
  19. Confluence
  20. ClickUp
  21. Monday.com
  22. SuccessFactors
  23. Gusto
  24. Bonusly
  25. CultureAmp
  26. Nectar
  27. Lattice

What Is a Workplace App?

Workplace apps makes both top-down and bottom-up communication possible with great ease. Teams can communicate, collaborate and reach their goals faster and leadership can connect with employees seamlessly even in hybrid or remote workplaces. 

4 Types of Workplace Apps

Here are four of the most common types of workplace apps that drive productivity across organizations and teams:

1. Communication & Collaboration Apps

Effective communication is key to productive workplaces. So workplaces use communication and collaboration tools that let employees send texts, start voice-only or video calls, and collaborate through a unified communications platform. Think Slack, Zoom, Teams, or Google Workspace. 

2. Learning & Development Apps

Continuous growth is essential to both employees and businesses. L&D software such as Whatfix, ProProfs and Trainual play a huge role in increasing productivity and thereby revenue. These apps allow you to create effective training programs or assign off-the-shelf lessons to employees who can learn at their pace.  

3. Project Management Apps

Managing tasks, projects, and work at scale is virtually impossible without project management apps. Apps such as Asana, Airtable, and ClickUp let you customize workflows, make work transparent, rebalance workloads, and stay on track.

4. Employee Experience Apps

Engaged employees are key to productive teams. Employee experience software such as Gusto, Bonusly and Lattice let you track, create and deliver better experiences throughout the entire employee life cycle to foster better engagement and support enablement.

27 Best Workplace Apps For Productive Teams in 2022

Here are the best workplace apps and software that drive productivity in 2022:

slack-logo

1. Slack

Slack is a business communication platform that allows you to replace email at work with its channels so you can create a space for every conversation. You can also use Slack to send direct messages, create private groups, and start voice-only huddles or video call. With Slack, you can also create workflows, share files, and connect other workplace apps.

slack

Main Features

  • Slack Connect allows you to connect with teams outside your organization
  • Search allows you to search 1:1 conversations, groups and channels to find information fast
  • Security and enterprise key management to keep data secure and safe

Pricing

Slack offers a free plan with limitations on storage and the number of integrations. 

Pro: $6.67/month

Business+: $12.50/month

Enterprise Grid: Contact for pricing

2. Trello

Trello is a web-based, Kanban-style, list-making app that provides a visual view to organize tasks. A collaboration tool that lets you organize your projects into boards, you can tell what’s being worked on and who’s working on it at a glance. 

Trello

Main Features

  • Workspaces and boards to organize all your work
  • Integrations (power-ups) with other productivity apps
  • Butler helps you create automations that save time
  • Preset templates to get started quickly

Pricing

Trello’s free plan comes with limitations on storage and workspace commands.

Standard: $5 per user/month

Premium: $10 per user/month

Enterprise: $17.50 per user/month

whatfix-logo-new-1

3. Whatfix

Whatfix is a digital adoption platform that provides in-app guidance and performance support for web apps and software to remove the barriers between users and true productivity. With Whatfix, you can create interactive walkthroughs, embed wikis, and deliver on-demand help to onboard new hires, improve user adoption, and offer self-service support.

whatfix-onboarding-gif

Main Features

  • Searchable knowledge base and community forums
  • AI to improve workflows or customer experience
  • Easy integrations with third-party apps 
  • Text-bubble and audio-visual walkthroughs


Pricing

Whatfix offers different packages based on your needs. Contact us for a custom quote.

salesforce-adoption-gif
Create personalized learning & training flows for your enterprise apps with Whatfix
ms-teams-logo

4. MS Teams

Like Slack, Microsoft Teams is a business communication platform that offers workspace chat, videoconferencing, file storage, and app integration. Teams also offer data encryption and integrate with other Microsoft apps.

MS teams

Main Features

  • Unlimited chat and search
  • File sharing, tasks and polling
  • Together mode (virtual shared spaces) to host meetings
  • Host webinars that include registrations and reporting

Pricing

Microsoft Teams offers a free plan with limitations on storage and number of participants. 

Microsoft Team Essentials: $4 per user/month

You can also get access to Teams if you have a subscription to Microsoft 365 Business Basic or Standard.

grammarly

5. Grammarly

Grammarly is an AI-based cross-platform cloud-based typing assistant that reviews content for spelling, engagement, grammar, punctuation, clarity, and delivery. An advanced writing assistant, Grammarly also offers a plagiarism checker and sends weekly reports to users with stats.

Grammarly

Main Features

  • Tone detector to help your writing sound better
  • Formatting suggestions to format sentences 
  • Fluency suggestions to help avoid mix-ups
  • Engagement suggestions to replace dull words with compelling ones

Pricing

Grammarly’s free plan lets you check spelling, grammar, and punctuation. 

The Premium Plan is for individuals and starts at $30/month

The Business Plan for teams has a 7-day free trial and the pricing is dictated by the number of users. For a team of 10, the pricing is $12.08 per member/month. 

Grammarly offers discounts for teams larger than 10.

Google Workspace

6. Google Workspace

Google Workspace is a set of communication and collaboration workplace apps built for productive teams. Workspace accounts are created and managed by an admin who has control over access and security. Some of the most commonly used apps include Gmail, Meet, Drive, Docs, and Sheets. 

Google Workspace

Main Features

  • Shared calendars and automatic email invites
  • Real-time collaboration and in-app chat
  • Cloud storage with latest versions automatically stored
  • Data security features like SSO, 2 FA and endpoint management

Pricing

Business Starter: $6 per user/month

Business Standard: $12 per user/month

Business Plus: $18 per user/month

Enterprise: Contact for pricing

zoom-logo

7. Zoom

Zoom is a videotelephony app that lets you have meetings, chat, call, and host webinars, and online events. Zoom also offers an enterprise cloud phone system and a contact centre. You can extend the app’s capabilities by connecting to other third-party apps or using the developer platform. 

Zoom

Main Features

  • Online video and audio calling
  • Zoom Chat with file-sharing options
  • Zoom Phone to call into meetings
  • Webinars and meetings for large groups

Pricing

Zoom’s free plan allows up to 100 participants to meet for 40 minutes. 

Pro: $149.9 per year/license

Business: $199.9 per year/license

Enterprise: $240 per year/license

loom-logo

8. Loom

Loom is a video messaging tool that helps you record your camera, microphone, and desktop simultaneously to share with anyone instantly. It is supposed to replace emails and live meetings and help make async work easier.

Loom

Main Features

  • Automatically save videos to the cloud and share them with a link
  • Leave time-based comments and emoji reactions
  • Limit access to your video with security and access controls
  • Edit and trim your video on the web app

Pricing

Loom’s Starter plan is free up to 25 videos/person and up to 5 mins/video

Business: $8 per creator/month

Enterprise: Contact sales for pricing

SharePoint

9. SharePoint

SharePoint is a web-based collaborative workplace app that integrates with Microsoft Office and allows you to create dynamic and productive team sites for every project and team. You can share files, data, news, and resources seamlessly.

Sharepoint

Main Features

  • Automatically save videos to the cloud and share them with a link
  • Leave time-based comments and emoji reactions
  • Limit access to your video with security and access controls
  • Edit and trim your video on the web app

Pricing

Loom’s Starter plan is free up to 25 videos/person and up to 5 mins/video

Business: $8 per creator/month

Enterprise: Contact sales for pricing

nuclino-logo

10. Nuclino

Nuclino is a cloud-based collaboration app that allows teams to share information in real-time. Your team’s knowledge, docs, and projects can live in one place with the app. Nuclino allows you to create content, visualize work in different views, organize everything and work faster and integrates with a bunch of third-party workplace apps. 

Nuclino

Main Features

  • Drag and drop editor to create and edit content
  • Edit together in real-time with no conflicts
  • Search and filter by title or content
  • Use graph view among others to visualize work

Pricing

Nuclino’s free plan allows you to have up to 50 items and 2 GB of storage.

The Standard Plan comes with a 14-day free trial and costs $5 per user/month

Guru

11. Guru

Guru is a knowledge base that allows teams to find all the company knowledge they need in a single place lowering your admin support costs in the process. With Guru, you can share product information, automate onboarding, and streamline internal communications.

Guru

Main Features

  • Keep information organized with collections and boards
  • Capture information from anywhere on the web
  • Deep insights to track and improve knowledge

Pricing

Guru has a free plan for 3 Core users. You can add more users at $5 per user/month.

Builder: $10 per user/month

Expert: $20 per user/month

Miro

12. Miro

Miro is a visual collaboration software that allows teams to collaborate on an online whiteboard to brainstorm ideas, take notes, or visualize concepts. You can also use Miro’s templates to get started quickly.

Miro

Main Features

  • Invite users to online whiteboards to collaborate
  • Use video, screen sharing, or presentation mode to run engaging webinars
  • Digitize handwritten sticky notes
  • Use pre-built templates or create a custom template


Pricing

Miro’s free plan allows unlimited users but limits the number of boards to 3 and feature set. Team: $8 per user/month

Business: $16 per user/month

Enterprise: Contact for pricing

Figma

13. Figma

Figma is a web-based collaborative interface design tool that allows you to edit vector graphics and create prototypes. You can brainstorm, design, and build together. Figma has two products—Figma (the design platform) and FigJam (online whiteboard)

Figma

Main Features

  • Use diagrams, sticky notes, and workshops in FigJam
  • Share, present, and gather feedback on interactive prototypes
  • Increase design consistency with a powerful design system

Pricing

Figma’s free Starter Plan allows you to create 3 Figma and 3 FigJam files. 

Figma Professional: $12 per editor/month

Figma Organization: $45 per editor/month

FigJam Professional: $3 per editor/month

FigJam Organization: $5 per editor/month

proprofs-logo

14. ProProfs

ProProfs is an online tool designed to offer quizzes and training for employees to help them become more efficient and productive. The site hosts over a million pages of content and has the world’s largest library of professional tests and quizzes. ProProfs has several products—Quiz, Survey, Learning Management System, Knowledge Base, Live Chat Software, Project Management, and Training tools.

ProProfs

Main Features

  • LMS to train employees on the go
  • Share knowledge across the company
  • Build a Q&A forum and learning community


Pricing

Each ProProfs product has a different pricing structure with a 15 day free trial available for any plan.

Trainual

15. Trainual

Trainual is a cloud-based training and knowledge management platform that helps you with onboarding, SOPs, process documentation, and learning management. You can automate training and onboarding processes and organize learning modules in a centralized system.

Trainual

Main Features

  • Searchable, trackable employee handbook
  • Free templates to start documenting processes
  • Integrates with other workplace apps you already use
  • Build the right employee orientation, onboarding, and SOPs


Pricing

Trainual’s pricing varies based on the team size and offers a free 7-day trial.

Build: $49/month (5 seats included. No additional seats)

Train: $99/month (10 seats included. Additional seats $3/month)

Scale: $199/month (20 seats included. Additional seats $4/month)

lessonly-logo

16. Lessonly

Lessonly is team training software that streamlines sales learning and coaching that helps you drive smarter enablement and better outcomes. You can enable sellers with the right skills and content, engage them through personalized interactions and use analytics to scale best practices.

Lessonly

Main Features

  • Manage all your content in one centralized platform
  • Ensure content is accurate with automatic updates
  • Search for the right content quickly
  • Real-time insights into what content is performing

Pricing

Available upon request.

Asana

17. Asana

Asana is a project management tool that helps teams and individuals manage, organize and track projects and tasks. You can create projects, assign work and deadlines, upload attachments and set and track goals. 

Asana

Main Features

  • Complete work and task management tool
  • Integrates with third-party workplace apps
  • Manage teams, followers and guests
  • Manage resources and rebalance workload

Pricing

Asana has a free plan with limitations on the number of integrations, reporting, and views. 

Premium: $10.99 per user/month

Business: $24.99 per user/month

Enterprise: Contact for pricing

airtable-logo

18. Airtable

Airtable is a low-code platform that lets you build collaborative apps. It is a spreadsheet-database hybrid with features of a database that can be applied to a spreadsheet. 

Airtable

Main Features

  • Interface Designer to build visual and interactive interfaces that give teams the information they need to take action
  • Turn your business data into actionable views like Gantt, Kanban, Calendar, Timeline, and more
  • Sync data across teams and tables
  • Out-of-the box apps to create a reporting dashboard

Pricing

Airtable’s free plan limits the number of creators, storage and apps. 

Plus: $10 per seat/month

Pro: $20 per user/month

Enterprise: Contact for pricing

Confluence logo

19. Confluence

Confluence is a web-based team workspace where teams can share knowledge and collaborate via knowledge management, modern intranet, and project collaboration. 

Confluence

Main Features

  • Seamless third-party app integrations
  • Best practice templates to get started quickly
  • Engagement analytics on page views, user views, and comments.
  • Share team calendars to communicate availability and stay organized.

Pricing

Confluence is free for up to 10 users but is limited to features.
Standard: $5.50 per user/month

Premium: $10.50 per user/month

Enterprise: Contact for pricing

clickup-logo

20. ClickUp

ClickUp is a cloud-based collaboration and project management tool that allows users to manage projects, chat in real-time, set and track goals, and view work in 20+ views. 

ClickUp

Main Features

  • Manage tasks with recurring checklists, status templates, and reminders
  • Collaborate with real-time editing, mentions and 2-way calendar sync
  • No-code customization with 35+ apps

Pricing

ClickUp has a free plan with storage limitations.

Unlimited: $5 per user/month

Business: $12 per user/month

Business Plus: $19 per user/month

Enterprise: Contact for pricing

monday.com

21. Monday.com

Monday.com is a cloud-based Work OS that lets teams run projects and workflows through visual super tables, different views, and reporting. It helps you execute every stage of the project lifecycle.

Monday.com

Main Features

  • Track project scope, schedule, milestones, dependencies
  • Visualize and access real-time high-level data
  • Manage resources, burnout, and assign work
  • Pre-built templates that can be customized for any project

Pricing

Monday.com has a free plan for up to 2 users. .

Basic: $8 per user/month

Standard: $10 per user/month

Pro: $16 per user/month

Enterprise: Contact for pricing

SAP successfactors

22. SuccessFactors

SuccessFactors by SAP is cloud-based human capital management (HCM) software designed to improve employee experience across the employee lifecycle.  

SuccessFactors

Main Features

  • Manage the employee experience 
  • Global HRIS solution for core HR, cloud payroll, time tracking, and HR service delivery
  • Manage talent with integrated software for recruiting, onboarding, learning and development
  • Data-driven insight and investigate trends with people analytics

Pricing

SuccessFactors offers a free trial. Pricing is available upon request.

gusto-logo

23. Gusto

Gusto is a cloud-based payroll, benefits, and human resource management software. You can use the platform to hire, pay and manage your team in a few clicks.

Gusto

Main Features

  • Pay employees and contractors, get help with compliance, and have your taxes filed automatically
  • Support employees with a wide range of health and financial benefits
  • Automated time and attendance tools to save time
  • Built-in performance tools to manage talent
  • Use competitive compensation tools, employee feedback surveys, and workforce costing to take data-driven decisions

Pricing

Core: $39 per user/month plus $6 per person/month

Complete: $39 per user/month plus $12 per person/month

Concierge: $149 per user/month plus $12 per person/month

Gusto also has a contractor-only plan for $6 per person/month.

Bonusly

24. Bonusly

Bonusly is a 360-degree recognition and rewards platform that makes teamwork visible and empowers employees to show their appreciation for each other. With Bonusly you can foster community, create alignment and show people the impact of their work. 

Bonusly

Main Features

  • Get employee feedback and incentivize participation with points
  • Bonuses feed so the work and its impact are publicly visible
  • Detailed analytics and reporting to evaluate trends and learn where employees excel
  • Third-party app integrations to share recognition and minimize admin time

Pricing

Core: $2.70 per user/month 

Pro: $4.50 per user/month 

Custom: Contact for pricing

The Core and Pro plans come with a free trial.

CultureAmp

25. CultureAmp

CultureAmp is an employee experience platform that lets you prioritize and deliver impactful across the employee life cycle. You can identify ways to boost retention with the platform’s ready-made science-backed surveys.

CultureAmp

Main Features

  • Access insights across the entire employee experience
  • Improve retention with Turnover prediction
  • Stay on track with Goal/OKR tracking
  • Delivery micro learnings with Skills Coach


Pricing

CultureAmp has 3 plans – Self Starter, Standard, and Enterprise. Pricing is available on request.

Nectar

26. Nectar

Nectar is an employee recognition software designed for hybrid workplaces. It bundles social recognition, employee discounts, swag, and rewards to foster connection.

Nectar

Main Features

  • 360 recognition and rewards platform
  • Choose from branded swag, gift cards or Amazon items
  • Incentivize employee initiatives that align with organizational goals
  • Set automated work anniversary and birthday bonuses


Pricing

Nectar’s free plan has no caps or limits but lacks the features found in the paid plans. 

Standard: $2.50 per user/month

Plus: $3.75 per user/month

Lattice

27. Lattice

Lattice is a people success platform that you can use to launch 360-degree performance review cycles, engagement surveys, track OKR/goals, gather feedback and encourage 1:1 meetings. 

 

Lattice

Main Features

  • Run reviews, recognize employees, and create a culture of feedback
  • Gather and respond to employee feedback
  • Set and track goals and OKRs
  • AI-powered sentiment analysis, insights to make decisions

Pricing

Performance Management: $8 per user/month

OKRs & Goals: $8 per user/month

Contact sales for Enterprise pricing

Workplace Apps don’t guarantee user adoption. What to do instead:

Even the best workplace apps can’t guarantee user adoption. And without that, any attempt to streamline operations to improve productivity is in vain. 

When introducing a new workplace app to the team, make sure it integrates in their existing workflows. Better yet, offer customized support through digital adoption platforms like Whatfix so your employees can get the help they need when they need it. 

Build interactive walkthroughs, product tours, and embed wikis to empower teams and reap the productivity benefits.

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