This toolkit pack includes four checklists & templates for the onboarding process, a new hire's first day, and facilitating your onboarding buddy program.
15 Best Employee Onboarding Software Tools (2022)
Employee onboarding is a crucial part of a new hire’s journey.
It provides the perfect opportunity for them to form bonds and build a solid foundation with the company from the beginning. An effective employee onboarding process aligns new hires with your mission, sets them up for success, positively impacts performance, boosts employee engagement, invokes a sense of loyalty, and helps improve long-term employee retention rates.
What Is Employee Onboarding Software?
Employee onboarding software are digital platforms that empower HR departments to ease their load and facilitate smooth and simple onboarding for new hires. These software are designed to streamline the tasks associated with onboarding and facilitate a completely digital completion of onboarding tasks like documentation requirements, colleague introductions, and training planning.
15 Best Employee Onboarding Software Solutions in 2022
- Microsoft Teams
- Bamboo HR
- Click boarding
- I Done This
- HR Partner
- Work Bright
Features of Onboarding Software
A few of the most common features of onboarding software for new employees include:
- Provide new hires with a full introduction to the company’s product and policies
- Monitor the progress of new employees.
- Assign onboarding tasks and appoint onboarding buddy to mentor new hires through the onboarding process.
- Assist with compliance
- Eliminate the need for excess paper documentation to create an easily accessible, eco-friendly platform for your business
- Centralize all the information in a safe and accessible location with cloud-based storage.
- Integrate with multiple apps to create a consistent user interface for a better onboarding experience.
- Create or upload employee training modules and assign them to new hires.
- Approve forms with electronic signatures
Benefits of Employee Onboarding Software
Adopting an employee onboarding platform helps employers facilitate a smooth transition for new hires.
Here are a few of the main benefits of implementing employee onboarding software at your organization:
1. Automates Much of the Onboarding Process
With onboarding software, HR teams no longer need to spend a new hire’s first day filling in paperwork by hand and sitting in on onboarding and compliance meetings with your team.
Onboarding software automates all steps of the new hire onboarding process. Automating tasks reduces the workload on management and enables them to focus more on essential onboarding tasks such as setting up their workspace, introducing new hires to teammates, and creating their profiles in critical software tools used at the company.
Above: With Whatfix for employee onboarding, automate new hire onboarding with guided tutorials directly in your digital apps.
2. Centralizes Employee Documents
With employee onboarding software, HR teams can easily store and find older employee contracts and agreements – as well as key company policies and values. These tools also provide a knowledge base portal that makes much of this info easily searchable by employees, allowing for self-service HR help.
Additionally, employee onboarding software allows you to collect the many onboarding forms included with new hire paperwork without the need for printing physical copies. Going paperless saves your company money on ink and printing costs, helps organize documents better in digital workplaces, and is more environmental friendly.
3. Standardizes the New Employee Onboarding Experience
Employee onboarding software empowers HR teams to create a consistent onboarding process across the organization. It standardizes all compliance and onboarding tasks, guaranteeing that all new staff starts off on the same page.
4. Overall Improved Onboarding Experience Backed with Data
Employee onboarding software collects data on your onboarding flows and processes, as well as real-user feedback from those going through the new employee experience. These insights allow HR teams to build an optimal employee onboarding experience that is effective and helpful for new hires.
5. Uncovers Better Insights
Onboarding software allows managers to easily track a new hire’s progress and check what’s completed and still needs to be done. The tracking and reporting tools give you a clear picture of how your employees engage with and comprehend the onboarding materials.
15 Best Employee Onboarding Software Tools in 2022
Here are the fifteen best employee onboarding software providers that empower HR teams to get new employees up to speed fast:
Whatfix is a digital adoption platform that overlays any web, desktop, and mobile application and guides new users with interactive, in-app walkthroughs of a company’s software tools. Whatfix guides new employees with its mission-critical software, enabling a faster ramp-up time and improving overall adoption.
With the help of a flow-based learning methodology, employees experience in-app and real-time navigational training while they work. This when combined with interactive alerts can effectively assist your users during software upgrades and changes in the aesthetics of the application.
The platform allows you to create employee onboarding tasks lists and Self-help widgets within the application to employee progress and create a self-serve onboarding journey for your new hires.
Eduflow is an interactive platform that allows you to create workflows for your employees to learn something new related to their job or even a new tool. The ability to pick and edit existing templates makes it easier for the HR and/or IT team to customize the onboarding tasks and learning for each and every new hire.
Taking a simple example of introducing an employee to the company, Eduflow can help you break that down into microsized, easily digestible steps like “Getting to know the products” or “A brief overview of your team”. One of the notable features is the ability to ask for feedback or queries with the solution itself to ensure that the employee is on the right track while driving interaction among teammates.
3. Microsoft Teams
The combination of being able to instantly introduce new hires to the whole organization while being able to store and share important files easily due to its integration with Office 365 makes this tool a valuable employee onboarding software.
Widely popular for being a self-onboarding solution, BambooHR relieves your HR team of the majority of mundane and repetitive tasks and allows them to spend more time getting to know the new hire and introducing them to the overall culture and practices of the company.
Some of the notable features are the automated new hire emails and the application’s new hire packet that helps you do away with the paperwork thanks to the ability to add electronic signatures.
5. Click Boarding
Clickboarding is a purpose-built onboarding software that comes loaded with pre-designed templates and content to set up your onboarding flow with ease. One of the best features of the software is the ability to track employee progress through the onboarding flows.
6. I Done This
When managing multiple new hires and their progress, you need a tool to keep you abreast of the items checked off the onboarding list by them. IDoneThis is that tool that helps centralize and manage these tasks.
As a hiring manager, you get to view progress reports for each employee that can help you make changes to the process. Your new hires can make collaboration requests and status updates to keep interaction and engagement high.
There are many great features in HRPartner as a typical HCM & Talent management software. One of our favorite features that can be very useful while onboarding new hires, especially during a crisis, is the ability to create customized employee onboarding checklists.
HRPartner allows you to add videos, files, and links easily to your checklist avoiding an avalanche of paperwork while keeping the process customized to each employee’s role.
You can also add some tasks to be done by others in the organization. For instance, assign a task to your IT to set up a new system for the new hire.
Programming and customizing the employee onboarding roadmap is super straightforward with Talmundo software. In addition to this, the interactive to-do lists and the fun quizzes do a great job of digitizing the onboarding process and making it fun for the new hires. Talmundo also offers valuable feedback and analytics to you to identify sticking points across the onboarding cycle and remedy them as required.
Another popular all-in-one HR solution is ClearCompany that is widely known and used for being mobile-friendly. The platform offers a new hire portal, compliance management, background checks, benefits administration, etc.
With the help of Automated workflows, you can easily set deadlines and reminders for your new employees during their onboarding journey. And last but not least, their smart form capability allows you to skip through the tedious and time-consuming of entering employee engagement data.
Mentoring has been a common onboarding practice for years and over 80% of organizations have since seen it as a quick and effective way to onboard new employees.
MentorCliq enables a digitally powered mentoring process for your organization with their current popular product, and our personal favorite, being its virtual mentoring guides. This product enables a wide variety of mentoring methodologies (mentoring circles, 1-1 mentoring, quick mentoring, etc.), all through any conferencing and communication platforms.
To add to this, they integrate with video & audio conferencing platforms to make the virtual onboarding experience & mentoring even easier.
If you are looking to bring an element of e-learning to your Onboarding process, then Lessonly is the tool you need. In simple terms, you can use this platform to create a series of lessons with multiple documents and other content for the new hire to go through while they’re onboarded.
It creates the experience of an employee learning a course online, making it an interactive way and tested method for them to learn about the company and its function.
Lessonly also provides new employees with the opportunity to practice and repeat Lessons, as well as get valuable feedback from their managers, teammates, or their respective HR manager.
When companies are scouting for a great project management tool, Basecamp generally seems to be part of the conversation. However, this platform can be a one-stop shop for improving your overall onboarding experience.
It allows you to store files in one singular location and share them across teams. With the help of features such as automatic check-ins, message boards, and to-do lists, you can automate and digitize a major chunk of your heavy lifting during the onboarding process. New hires will be notified about their daily task lists and other updates helping them ramp up quicker than ever.
Zenefits is an HR platform that manages all processes such as hiring, onboarding, and employee records all in one place. You can design custom onboarding flows, send job offers, run background checks, and let new hires complete their own onboarding before their first day to work.
Monday.com is a great onboarding software for creating collaborative onboarding workflows. You can create a custom onboarding platform for each employee on the flexible platform for new hires to know exactly what they need to do in their first few weeks on the job. Additionally, create automations to send notifications to the IT team to remind them for setting up new hires’ accounts, the HR team to remind them to check up on new hires, and team leaders to remind them to prepare onboarding materials.
15. Work Bright
WorkBright onboarding software takes the cumbersome and traditionally paper-heavy process of onboarding and puts it all online. It enables new employees to fill out their W4s, upload photos of licenses and certifications, sign digitally, and complete all the paperwork online before they show up for their first day on the job.
Every employee onboarding software mentioned on the list can certainly do a lot more than we’ve spoken about. We focused on top features that can add value to your onboarding process, especially during this current pandemic.
When hiring remotely or transitioning to remote work, software adoption can be very crucial to the onboarding and productivity of the new employee. If your goal is to ensure a seamless software onboarding process for your new hires, then Whatfix is your go-to solution. Whatfix has helped over 500 global clients effectively onboard and train their employees on mission-critical applications within their flow of work.
To learn how your organization can leverage in-app software training, request a demo of Whatfix today.